How to complete a new ACAP Analysis

How to complete a new ACAP Analysis

Asset Criticality and Prioritization

ACAP or Asset Criticality and Prioritization is a tool used to evaluate how asset failures impact organizational performance. An ACAP analysis is conducted to determine which assets to consider for maintenance and where the process of analysis should begin. There are two unique outcomes of an asset prioritization analysis: Asset Priority and the Relative Risk Ranking. 

Capturing the Analysis Details

  1. Select "New ACAP Analysis" on the ACTOR Index page.

  1. Select an existing Location ID from the Location tree and the analysis summary will automatically be populated with asset information captured in AMD. To add a new Location ID, click here.

  1. Capture the Analysis Name.
  2. Capture the Analysis Description.
  3. NB*The facilitator can lock the analysis by checking the "Lock Analysis" checkbox as highlighted below. This action prevents anyone from making changes to the analysis except the Facilitator. The reviewers that are added in the Review Group will however be allowed to make comments to the analysis whilst it is still in progress if the "Allow Reviewer Access" checkbox is selected. To do this please ensure that the reviewers are added first in the Review Group. If the checkbox allowing for reviewer access is not selected, the reviewers will only have access to the analysis as soon as the analysis status is set to "In Review".
  1. Capture any additional Notes.
  2. Select the Estimated Start Date for the analysis.
  3. Select the Estimated Completion Date.
  4. Enter the Stakeholder/s.
  5. Capture the project Sponsor.
  6.  Select them main Save button or right click and select save.

OR

 

Creating a Review Group

This is a small group of people that will participate in the analysis and review the analysis outcomes. It includes the facilitator, the maintenance team members, and the reviewers.
  1. The analysis summary will already be populated with details captured in the Analysis Detail and will be carried across all the tabs.
  2. To create a Review Group the user must select the Review Group tab.
  3. Select a facilitator. This is the person who will oversee the entire analysis.
  4. Capture additional facilitator comments if necessary.

  1. Select the group members from the dropdown list.
  2. Click the bin icon to remove a group member.

  1. Select the Planned Review Date.

  1. Select the reviewers from the dropdown list.
  2. Click the bin icon to remove a reviewer from the grid.

  1. Capture any additional Notes in the Notes Detail section.

  1. Click Save.

Conducting the Criticality Assessment

Expand the Consequence Categories and the Probability of Failure dropdown to view the form. ACAP is defaulted to calculate the Sum by Consequence Category as a scoring methodology. The Probability of Failure is also defaulted to calculate the Rate of Failure. This, however, does not prevent the user from creating custom Consequence Categories should the default Consequence Categories be limiting. Users are also permitted to exclude Consequence Categories that may not be applicable during an analysis. This is explained further in the ACAP Base Files.


  1. The analysis summary will already be populated with details captured in the Analysis Detail and will be carried across all the tabs.
  2. Expand the Analysis Details section to capture the Overall Function of the Asset.
  3. The Assessment Date is the date when the ACAP assessment is done and cannot be modified once the assessment is saved.



  1. Depending on how the Consequence Categories were set up in the Base files, the "Included" categories will appear in the assessment. Click here to learn how to set up the ACAP Base files.
  2. Choose a “Consequence Category” or Categories and drag the slider across the bar to the required score- see example below. The explanation of each score will be defined in the supporting information. Users can also add comments in the comment box highlighted below to each of the consequence categories supporting information if they wish to do so.


  1. Capture the Failure Probability score by dragging the slider across the bar and the meaning of the score will be captured in the supporting information as set up in the Base file. Depending on the Consequences and Probability Scores that have been captured, ACTOR will do an automatic calculation to determine the Consequence Number, Relative Risk score and the Asset Priority.


  1. Users have the ability to upload/attach supporting documents to an ACAP Assessment in the Photos and Documents section. 
  2. Click one of the radio buttons to upload a document, if necessary, by selecting "Upload to Server" or "Upload to Database". 


Uploading to Server:
A document can be loaded to a server location and a link is created as a reference.

Uploading to Database:
A document can be uploaded into the database where a copy is stored.  Depending on the file size, this option can increase the size of the database.
  1. Select “Choose File”.
  2. Select the file you wish to upload and select "Open" and the file will be displayed.

  1. Capture any additional Notes regarding the assessment in the Notes and Progress Details section.

  1. Click Save. Your analysis is now complete.