ACTOR Overview

ACTOR Overview

ACTOR Modules:

ACTOR comes standard with four modules namely:
  1. Administration Module: The Administration module is used to set-up profiles, roles and security.
  2. Asset Management Data (AMD): This module is a centralized platform to set up location and asset data that is used across all ACTOR modules.
  3. Template Library: The Template Library is a central location to store standard analyses that can be used by other analyses as templates when starting an analysis.
  4. Project Management Module: The Project Management module manages and tracks analyses across its project life cycle from planning, in-progress, review, completion and implementation.

Other modules available in ACTOR

All the modules below require licenses for activation.
  1. Asset Criticality and Prioritization (ACAP)
  2. Asset Condition Evaluation System (ACES)
  3. Reliability Centered Maintenance RCM2 ™ and RCM3™
  4. Maintenance Task Analysis (MTA)
  5. Root Cause failure Analysis (RCFA)
  6. Risk Centered Spares (RCS)
  7. Failure Modes and Effects Analysis (FMECA)
  8. Reliability, Availability and Maintainability Simulation (RAM)
  9. Life Cycle Costing (LCC)
  10. Optimal Replacement Strategy (OREST)

ACTOR Log In:

To Log into ACTOR follow the steps below:
  1. Capture the Username.
  2. Capture the Password.
  3. Click the Login button.


  1. Select the database (site) which you wish to access from the dropdown.
  2. Click "Continue" and you will be presented with the ACTOR home page.


Resetting Your ACTOR password

If the user forgets their login credentials, they can reset their password from the login screen.
  1. Click the Reset password link and a pop-up screen will appear.


  1. Capture the Username/Email Address
  2. Enter the New Password
  3. Confirm the New Password
  4. Select the Send Reset Code button and retrieve the reset code from your email address.

  1. Capture the Reset Code.
  2. Click Reset Password and you will now be able to login to ACTOR.



Navigating ACTOR

The ACTOR index page is the starting point to all functionality available within ACTOR.

ACTOR Support

ACTOR Support provides a platform for users to log any system related issues using tickets, gain access to the ACTOR Knowledge Base and participate in the ACTOR online community.

  1. To access ACTOR Support, select the icon shown below on the bottom right corner of the screen on the Index page.


  1. A pop-up window will appear with the ACTOR Support options that are available.



  1. The Home tab allows users to conduct an unstructured search throughout the Knowledge Base or view the most recent articles.



  1. The Knowledge Base tab allows users to search the Knowledge Base using ACTOR categories.



  1. The Tickets tab is used to log system issues in ACTOR. Click here to read the full article on how to log your first ACTOR ticket.

Administration Module

There are two ways to access the ACTOR administration module from the index page.  This section of the article will focus particularly on the user administration functionality that assists with the registration of new users, the management of user roles and permissions and linking the new users to organizations.
  1. Select the User Administration Link as highlighted below.
Click here to read the full article on how to set up and manage new users.




Asset Management Data (AMD) Module

The AMD module is a centralized platform for the asset hierarchy and asset parts that are used across all ACTOR modules. Users can import an existing asset structure into ACTOR or they can set up their own directly in ACTOR.



Available functionality in AMD:
  1. AMD Dashboards

The AMD dashboard allows you to track all the organizational Assets, Location Types, Equipment data and Parts data stored in a database in graphical format.

  1. Equipment Data- Describes equipment specifications, attributes and interrelationships.
Click here to read up on how to add new equipment.
  1. Location Structure- The Location Tree gives a hierarchical branching tree representation of the functional analysis by location, system, or asset. This article uses the terms Location Tree and Tree interchangeably.

     Click here to read the full article on how to add a location in AMD.

  2. Basefiles- Review AMD Basefile information

    1. Location Type-Click here to read up on how to add a location type
    2. Asset Classes- Click here to read up on how to add an Asset Class
    3. Operational Status- Click here to read up on how to add Operational an Operational Status
    4. Suppliers- Click here to read up on how to add Suppliers
    5. Manufacturers- Click here to read up on how to add Manufacturers
    6. Unit of Measure- Click here to read up on how to add Unit of Measure
    7. Issue Units- Click here to read up on how to add Issue units
    8. Parts- Click here to read up on how to add Issue Units
    9. Bill of Materials- Click here to read up on how to add Bill of Materials
  3. Imports (Basefile imports and Asset Structure Imports)

Template Library

The Template Library is a central location to store standard analyses that can be used by other analyses as templates when starting an analysis.
  1. To access the Template Library, select View Templates from the ACTOR Index page.

  1. There are two types of templates, Reliability Centered Maintenance (RCM) templates and Asset Condition Evaluation System (ACES) templates.
  2. The ACES templates are standardized per asset class or asset type and Aladon has made them commercially available for users to purchase and use.
  3. The RCM templates are created or applied in the RCM Module and can be accessed from the template library. To read the full article on how to create and apply templates click here.
  4. Scroll through the list of templates or search the library to find templates. Users can search based on key parameters such as asset type, description, name etc.
  5. Users can "View" templates across the template library.
  6. Users can also import their own templates into the template library.
  7. The templates are designed to keep a record of the revision history so users can keep track of the latest changes to the templates. Users can choose to apply the changes in every analysis where the template has also been applied.

The Project Management Module

The Project Management module is a centralized platform for the overall management of analysis projects throughout their analysis workflow. In every new analysis, the facilitator will capture planning details which are registered in the project management module. The facilitator may then use these details to effectively develop project plans and facilitate resource management.



    • Related Articles

    • Root Cause Failure Analysis (RCFA) Overview

      Root Cause Failure Analysis Overview RCFA is a systematic and structured process to identify the most effective solutions to eliminate completely, or to manage to the satisfaction of the asset owner, the causes of failures, events or incidents that ...

    • ACTOR New User Registration

      ACTOR Administration The Administration module allows for the creation and management of databases, organizations and user administration for each of the enabled system modules. The System Administrator allocates User IDs and initial Passwords during ...

    • Reliability Centered Spares (RCS) Overview

      Reliability Centered Spares (RCS) The heavy utilization and unpredictable nature of equipment failure have necessitated the need for adequate stockholding of critical spare parts. Insufficient stocks may result in high costs to acquire the spare, ...

    • How to Log your first ACTOR Ticket

      How to Log your first ACTOR Ticket Select the ACTOR “Support Icon” at the right bottom corner of your screen as highlighted below. The ACTOR Support Home screen will appear. At the bottom of the Home screen, select the “Tickets” tab. Complete the ...

    • How to add equipment Data (asset) in AMD

      Equipment Data Select Equipment data from the ACTOR index page. Select the location or asset parent. Capture the Equipment data. Capture the Equipment Life and Cost Data Select the Save button.